Project Management is one of the key skills areas needed to be productive in the work place.

We all have to deliver high-value project outcomes. But not all of us have a formal Project Management qualification. So, how do we achieve what we need to achieve?

This taster session is designed for project managers (and those new to project management), who are wondering how to engage stakeholders effectively.

Join our Productivity Ninja Hayley Watts, who’ll cover the key aspects of managing a project and getting your people onboard.

We’ll explore the ‘people’ skills involved: communicating with project teams, stakeholders and project champions.

Timestamp:
00:00 – Welcome & Introduction (Haley Watts, Think Productive)
00:38 – Task Management vs. Project Management
01:37 – Task = What You Do | Project = Strategic View
02:16 – Overview of Session: Stakeholder Engagement
03:23 – The Spinning Plates Analogy for Managing Projects
04:28 – Which Plates Break? Reputation & Relationships
05:34 – The Role of Stakeholders in Project Success
06:02 – Stakeholder Analysis Tool: Power vs Interest Grid
07:13 – Understanding Low Power, High Interest Stakeholders
08:19 – High Power, Low Interest: Meet Their Needs
08:55 – High Power, High Interest: Key Players
09:32 – Importance of Naming Individuals in Stakeholder Mapping
10:12 – Responsibility vs Power in Stakeholder Roles
11:26 – Current State vs Desired State of Stakeholders
12:40 – Common Challenge: Moving Stakeholders from Low to High Interest
13:18 – Strategy Example: Moving Commissioners to High Interest
14:23 – Real-world Example: From Critic to Engaged Trustee
15:28 – Addressing Stakeholder Resistance: 3 Common Reasons
16:06 – Resistance Due to Workload & Priorities
17:00 – Resistance from Change Fatigue or Conflicting Goals
18:21 – Strategies: Listening, Common Ground, Low-Level Commitment
19:25 – Communication Styles & Preferences Among Stakeholders
20:25 – Managing Multiple Platforms & Setting Agreements
21:00 – Set Communication Expectations Early
21:52 – Mistakes & Transparency with Stakeholders
22:24 – Learning from Errors & Building Trust
23:00 – Audience Q&A Begins
23:48 – How to Engage Stakeholders Who Don’t Take Action
25:22 – Setting Expectations & Asking What Works for Them
26:17 – Getting People to Meet Deadlines: Motivation + Gantt Charts
27:45 – Setting Clear Expectations + Real-Life Project Example
30:03 – Audience Top Tip: “Never underestimate biscuits!” 🍪
30:16 – Project Management Workshop Overview
30:52 – Upcoming Sessions: Team Communication, 6 Weeks to Ninja
31:36 – Four Tendencies Framework to Understand Stakeholder Motivation
32:05 – How Tendencies Influence Action & Communication
33:05 – Closing Thoughts & Contact Information
33:45 – LinkedIn, Booking Links & How to Learn More



For more tips on how to make space for what matters, and all of our latest skill sessions, make sure to like this video and subscribe!

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Date: February 13, 2025

Duration: 38 minutes

Host: United Kingdom

Spoken Language: English

Feeling stressed, overwhelmed or overworked? In need of some motivation, structure or clarity in your work? Want a better work-life balance?

In this 45 minute session, Graham Allcott will give you a taster how to set up new habits that will give you more structure, clarity and control.

He’ll also touch on the more subtle, human elements that mess up our productivity or stress us out, such as how to overcome procrastination, how to be kinder to ourselves and how to manage what’s going on outside of work, too.

Timestamp:
00:00 – Welcome & Introduction to Graham Allcott
00:32 – About Think Productive & Graham’s Books
01:01 – What is Six Weeks to Ninja?
02:01 – Format: 2 Hours/Week + WhatsApp Community
03:00 – What’s Covered: Productivity, Cord Model, Inbox Zero
04:23 – Ninja Traits: Human Not Superhero, Psychology of Productivity
05:24 – Zen-Like Calm: Finding Flow Without Deadline Stress
07:23 – Ruthlessness: Saying No to What Doesn’t Matter
07:53 – Weapon Savvy: Tools, Second Brains, Apps
08:22 – Stealth & Camouflage: Protecting Focus
08:52 – Unorthodoxy & Agility: Innovation & Responsiveness
10:22 – Mindfulness: Origin Story & Benefits
10:55 – Preparedness: Planning for Crisis Moments
11:52 – Human Not Superhero: Realistic & Compassionate Productivity
13:20 – The Power of a Second Brain
14:21 – Getting Things Out of Your Head
15:18 – How Much Are You Holding in Your Mind Right Now?
16:15 – Clarifying Projects: Desired Outcome & Next Physical Action
17:13 – Why Procrastination Happens
18:11 – “Clear the Garage” Example & Specificity
19:10 – Procrastination & The Lizard Brain
20:09 – The Lizard Brain Explained
21:03 – Fear, Judgment, and Avoidance in Procrastination
21:59 – Mindfulness & the Lizard Brain
22:31 – DUST Model for Diagnosing Procrastination
23:00 – DUST Breakdown: Difficult, Undefined, Scary, Tedious
24:25 – Reframing Difficult Tasks
25:22 – Dealing with Scary Tasks (Create External Deadlines)
25:46 – Turning Tedious into Games or Rituals
26:17 – Productivity vs. Toxic Hustle Culture
27:20 – Productivity for Humans, Not Machines
28:24 – Self-Care Is Not Selfish
29:23 – Danish Wisdom: Lower Expectations for Higher Balance
30:25 – Productivity = Making Space for What Matters
31:31 – Program Logistics: Time, Dates, Cost
32:32 – Public & Group Pricing Options
33:05 – Related Think Productive Webinars & Workshops
34:06 – Broader Think Productive Offerings
35:12 – Q&A: Flow One Day, Avoidance the Next
36:13 – Adjusting Next Actions in Your Second Brain
37:04 – Proactive Attention & Energy Management
38:16 – AI in Productivity: Usefulness & Limits
39:47 – File & Email Management Tips
41:01 – Folder Simplicity: Search Beats Over-Organizing
42:01 – Final Recap: Program Summary & Costs
43:17 – Goodbye & Contact Info

For more tips on how to make space for what matters, and all of our latest skill sessions, make sure to like this video and subscribe!

Visit our website: https://www.thinkproductive.co.uk
Sign up to our newsletter: https://www.thinkproductive.co.uk/sign-up
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Date: February 7, 2025

Duration: 44 minutes

Host: United Kingdom

Spoken Language: English

Join Productivity Ninja, Julie Jones to Kickstart Your 2025.

After what was hopefully a relaxing, resetting holiday season, lets re-group and think (like a Ninja) about our plans for 2025.

Ninja Julie has shared some Ninja reminders AND new ideas to help us get in the zone and ready for the year ahead.

Date: January 20, 2025

Duration: 29 minutes

Host: Australia

Spoken Language: English

Join us for our exclusive People Professionals webinar series, designed to support anyone working in HR, L&D, Organizational Development, Talent Management, or Employee Relations.

Have you ever had a terrible feedback experience?

If you said yes, you are not alone! Both giving – and receiving – feedback can be stressful and uncomfortable! Usually, it’s because we’ve had a bad experience and it’s continuing to linger.

In this free webinar you’ll learn how to deliver feedback in a way that is truthful AND shows care for the other person. The feedback you share will be kind, timely, behaviour-based, relevant, and actionable.

Timestamp:
00:00 – Welcome & Intro to Feedback
01:09 – Why Feedback Matters (Chat Reflections)
02:40 – Global Participants & Reflections
04:23 – Meet the Facilitators
05:34 – Session Overview & Structure
06:04 – What Is Feedback? (NASA Origin)
08:24 – When It’s Not Feedback
10:02 – Best & Worst Feedback Experiences
13:46 – Key Issues in Poor Feedback
15:03 – Intent: Give Kindly, Receive Graciously
16:15 – Emotional Responses to Feedback
17:51 – Feedback as a Gift
19:21 – How to Evaluate Feedback
21:25 – Thanking & Processing Feedback
22:31 – Feedback Delivery Model (Overview)
23:40 – The Six-Step Feedback Framework
25:56 – Wrapping Up & Setting Follow-up
26:30 – Q&A Intro & Workshop Options
28:57 – Using Feedback with Teenagers
29:32 – When People Panic or Lie
31:03 – When Someone Agrees Without Meaning It
33:25 – Defensiveness & Impact Framing
35:27 – Freeze Response & Follow-up Tips
37:05 – Culture of Feedback & Trust
39:12 – Building Psychological Safety
40:51 – Receiving Poorly Delivered Feedback
43:05 – Workshop Details & How to Book
44:10 – Final Plugs & Upcoming Sessions

For more tips on how to make space for what matters, and all of our latest skill sessions, make sure to like this video and subscribe!

Visit our website: https://www.thinkproductive.co.uk
Sign up to our newsletter: https://www.thinkproductive.co.uk/sign-up
Follow us on LinkedIn: https://www.linkedin.com/company/think-productive/

Date: December 12, 2024

Duration: 44 minutes

Host: United Kingdom

Spoken Language: English

Join Ninja Julie to discuss how to finish the year well, so you can wind down and switch off.

We covered:

The power of doing a brain dump
Boss thinking and the Daily Checklist
Setting up your out of office – now!
Plan for Jan – return to work with some Zen Like Calm
Breathe – help control the lizard brain

Date: December 9, 2024

Duration: 27 minutes

Host: Australia

Spoken Language: English

Join us and discover the power of Microsoft for Productivity Ninjas!

In this short taster of our full day workshop Microsoft for Productivity Ninjas, we’ll share some of our top tips to help you utilise and connect essential features across a range of Microsoft applications to take control of your attention and mindset. All in human-speak.

Timestamp:
00:00 - Welcome & Introductions
01:07 - Checking Chat & Q&A Functionality
02:10 - Participant Reactions to Microsoft Tools
04:00 - Overview of Think Productive & Today’s Session
06:19 - Agenda: Teams Meetings & Second Brain
07:00 - Creating Live Agendas in Teams with Loop
08:54 - Assigning Tasks in Meetings
10:02 - Using Polls in Teams
11:34 - Meeting Notes & Task Syncing
14:36 - Webinar, Town Hall & Virtual Appointment Overview
21:05 - Bookmarking & Task Conversion in Teams
22:50 - Intro to Microsoft To Do as Second Brain
24:11 - How To Do Syncs with Teams, Planner, Loop, Email
26:04 - Accessing To Do via Web/App
27:20 - Structuring Your Lists & Daily Planning
29:45 - To Do on iPhone & Email Flagging
31:23 - Full-Day Workshop Overview
33:57 - Power BI & Power Automate Mention
35:16 - FAQs: Bookmarking, Planner vs. Asana, Copilot
40:19 - Smart Lists & Calendar Sync
43:30 - To Do + Todoist Integration
44:31 - Final Workshop Plugs & Wrap-Up

For more tips on how to make space for what matters, and all of our latest skill sessions, make sure to like this video and subscribe!

Visit our website: https://www.thinkproductive.co.uk
Sign up to our newsletter: https://www.thinkproductive.co.uk/sign-up
Follow us on LinkedIn: https://www.linkedin.com/company/think-productive/

Date: December 5, 2024

Duration: 47 minutes

Host: United Kingdom

Spoken Language: English

Tackle priortisation and procrastination like a Producivity Ninja.

Prioritising is a tricky thing. We think we know what we need to do, then get to the end of the day to find we did a load of other stuff instead!

In this free webinar, Hayley will help you to identify a strategy that helps you to identify where you really need to focus your energy and attention. Together we’ll look at how you make the most of your varying energy levels throughout the day. You’ll learn how to identify the things on your to-do list that are a top priority.

We will also share a few tips to help you avoid procrastination and focus on those priorities of yours.
For more tips on how to make space for what matters, and all of our latest skill sessions, make sure to like this video and subscribe!

Timestamp:
00:00 - Welcome and Introductions
01:32 - Why You’re Here & Chat Engagement
03:49 - About Think Productive & Today’s Session Focus
05:27 - Reality Check: Endless To-Do Lists
06:33 - Identifying Your Key Weekly Priorities
08:00 - The Shelf: What You’re Deliberately Not Doing
09:04 - Balancing Impact Work and Team Requests
09:33 - Matching Tasks to Energy Levels
11:00 - Examples of Energy Mapping
12:27 - Checking In With Your Goals
13:32 - Avoiding Procrastination
14:29 - Accountability and Working with Others
15:28 - Adapting to Changing Priorities
16:31 - Comments from the Chat: Energy and Distractions
17:40 - Planning Your Day Intentionally
19:14 - The 3-Task Daily Priority Rule
20:09 - Considering Your Working Environment
21:08 - Resistance and the DUST Model
22:37 - Energy Mapping Reflection
23:19 - Examples from the Chat: Matching Tasks to Energy
24:07 - Revisiting Goals and Translating to Actions
25:14 - Next Physical Actions and Avoiding Vagueness
25:39 - Q&A: Managing Meetings During Peak Energy Time
27:12 - When Meetings Drain Energy
28:07 - Planning and Procrastination Tips
28:40 - Firefighting vs. Fire Prevention
30:02 - Sequential Mono-Tasking, Not Multitasking
31:05 - Tackling Important but Difficult Work
31:32 - Q&A Begins: Priorities Set by Others
33:06 - Q&A: Proactive Communication with Managers
34:17 - Q&A: Top Tips from Today’s Webinar
34:55 - Q&A: Productivity During Memory Challenges
36:27 - Q&A: Clarity Around Projects and Team Capacity
39:29 - Q&A: Explaining Priorities to Managers
40:03 - Q&A: Email & Managing Communication Expectations
42:02 - Q&A: Neurodivergence, ADHD & Task Management
44:13 - Q&A: Limited Autonomy in Hierarchical Orgs
45:20 - Q&A: Firefighting in Events-Based Roles
46:03 - Example: On-Call Rotas and Blocking Time
47:16 - Q&A: Staying Productive in a Noisy Office
47:56 - Final Tips & Upcoming Workshops


Visit our website: https://www.thinkproductive.co.uk
Sign up to our newsletter: https://www.thinkproductive.co.uk/sign-up
Follow us on LinkedIn: https://www.linkedin.com/company/think-productive/

Date: November 21, 2024

Duration: 50 minutes

Host: United Kingdom

Spoken Language: English

How do you create an environment where you and your people thrive – individually and as a team – especially when things go wrong?

Let’s face it, disruption is a part of our day-to-day work, so before your team gets to crisis point, learn how to manage the common human challenges of working as a team, such as how to handle mistakes, failure, and stress responses that can lead to accidental unkindness and frustration.

In this session we will share some tools and thoughts from our new workshop.
https://thinkproductive.com.au/workshops/thriving-teams-in-tricky-times/

Date: November 20, 2024

Duration: 26 minutes

Host: Australia

Spoken Language: English

We were so very excited today to introduce our Ninja community to head Ninja, Graham Allcott's latest book, KIND: The Quiet Power of Kindness at Work. It contains such wonderful insight and leadership gems. We think this is the start of a Kindful Leadership revolution...

"Kindness rarely makes the headlines. It happens gently and quietly,
but leads to spectacular results."

We shared a very special video from Graham about The 8 Principles of Kindfulness at Work - this is a practical guide for injecting kindness into your team and organisation, and why kindness is essential for success.

Date: October 16, 2024

Duration: 33 minutes

Host: Australia

Spoken Language: English